When you’re under the gun with a brief or something else that’s due ASAP, the last thing you need is Microsoft Word creating some formatting snafu that defies logic. Particularly if you’re a solo attorney working sans assistant, you need to fix that formatting fast and get back to the business of legal writing. Here are some quick tricks to try.
Put a box around a paragraph in Microsoft Word with help from a computer science and media production professional in this free video clip. Expert: Josiah Rea Filmmaker: Patrick Russell. Click the 'Insert' tab, select 'Text Box,' and then click 'Simple Text Box.' Replace the default content in the text box with your own. Resize the rounded rectangle shape to. In the Text section, you’ll see a Text Box entry. Once you click this, you’ll see a variety of built-in options. These range from the basic Simple Text Box to more involved options like Banded Sidebar. How to Add a Text Box in Word. With a Word document open, switch to the Insert tab. In the Text section, you’ll see a Text Box entry. Once you click this, you’ll see a variety of built-in options. These range from the basic Simple Text Box to more involved options like Banded Sidebar. Simply click the one you want to insert it into your document.
Unless otherwise noted below, all instructions and screenshots are for Microsoft Office 2010 for Windows.
Diagnostics
The first step in solving any problem is diagnosing it. The most useful tools Microsoft Word has for figuring out what’s going on with your text are the Status Bar, Show/Hide, and Reveal Formatting.
Pimp Out Your Status Bar
The Status Bar (that long gray bar across the bottom of your Microsoft Word window) can give you a lot more diagnostic information than most users realize. To maximize its usefulness, right-click anywhere along the blank spaces of the gray bar to get this contextual menu:
I always suggest checking as many options as possible. For example, knowing that you’re in Section 3 of your document can help with diagnosing problems with headers and footers, particularly when you’ve imported text from WordPerfect (which can be very sneaky about embedding unwanted section breaks).
Turn On Your Codes
To me, it’s always useful to be able to see visual representations of things like hard paragraph breaks and tabs. Fortunately, this is easily done. Just click the paragraph symbol (called Show/Hide) in the Paragraph section of the Home tab in versions 2007 or 2010 (or if you’re in version 2003 or earlier, click the Show/Hide button in the Standard toolbar). Show/Hide is particularly useful for diagnosing spacing or justification problems.
If you find all those codes distracting, leave it on just long enough to diagnose your problem and turn it off when you’re finished.
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Reveal Formatting, a.k.a. Word’s Reveal Codes Replacement
You can get a lot more information, though, from Microsoft Word’s Reveal Formatting feature. Just click SHIFT-F1, and the Reveal Formatting pane will appear on the right-hand side. Wherever you place your cursor, Reveal Formatting will not only show you how that text is formatted, it will give you hyperlinks to take you straight to the correct menu to fix it.
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And if you want to know why one paragraph doesn’t look like another, simply place your cursor in the first paragraph, check the “Compare to another selection” check box, then click your cursor into the paragraph you want to compare to. Reveal Formatting will show you the differences.
![]() Fixing What’s Wrong
If using any of the above tools doesn’t make it obvious how to fix something, or you’re just in that much of a hurry, you’re not stuck. There are a couple of different ways to simply force your formatting to behave.
Format Painter
If you see some other text in the document that looks like what you wish your misbehaving text looked like, the fastest way to make it conform is to use the Format Painter. Go to the Home tab (or, in versions 2003 or earlier, go to the Standard toolbar), place your cursor inside the text you want your misbehaving paragraph to emulate, click the paintbrush icon, then click or select the text you want to fix.
If you want to fix several pieces of text without having to repeat this entire sequence, double-click the paintbrush icon to make it persistent (in other words, to allow you to repeat the “fix” step several times), then click the paintbrush icon again when you’re finished.
Fast Fixes: CTRL+SPACE/CTRL+Q/CTRL+SHIFT+N
Frankly, there are days when you don’t care why your formatting’s wrong, you just want it fixed. Now.
For those moments, let me suggest these three shortcut keys:
CTRL+SPACE – This removes all character-level formatting—funky fonts, underlining, boldface, italics, etc. Just select the text you want to fix and hit this key combination (hold down your Control key and press the space bar).
CTRL+Q – This removes all paragraph-level formatting—weird indents, line spacing, extra spacing before and after the paragraphs, etc. Again, select the text, hold down your Control key and press the letter Q.
CTRL+SHIFT+N – This returns the selected text to Normal formatting (however Normal is defined in that particular document’s Styles). You’ll need a bit more manual dexterity here: select your text, then hold down the Control and Shift keys together and press the letter N.
Any of these shortcut key combinations will return the text to something you can work with without you having to wander through the menus looking for a fix. And when you’re in a hurry, isn’t that what you really want?
Featured image: “fix” from Shutterstock.
Underlining is a common task in Word, and easily done, but what if you need to overline (also called overscore or overbar), some text? Overlining is common in scientific fields, but there are various reasons for overlining text. However, Word doesn’t make it easy. Text editor coding for mac os 10.13.2 python.
You can apply overlining to your text in Word using a field code or the equation editor, or you can add a paragraph border to the top of the text.
Using a Field Code
First, we’ll show you how to use a field code to apply overlining to text. Open an existing or new document in Word and place the cursor where you want to put the text with overlining. Press “Ctrl + F9” to insert field code brackets, which are highlighted in gray. The cursor is automatically placed in between the brackets.
Enter the following text between the brackets.
EQ x to()
NOTE: There is a space between “EQ” and “x” and between “x” and “t()”. “EQ” is the field code used to create an equation and the “x” and “to” are switches used to format the equation or text. There are other switches you can use in the EQ field code, including ones that apply bottom, right, left, and box borders to the equation or text.
Put the cursor between the parentheses and enter the text you want to overline.
To display this as text rather than a field code, right-click anywhere in the field code and select “Toggle Field Codes” from the popup menu.
The text you entered into the field code displays with a line above it. When the field code displays as normal text, you can highlight it and apply various formatting to it, such as font, size, bold, color, etc.
NOTE: To display the field code again, simply right-click in the text and select “Toggle Field Codes” again. When you put the cursor in text generated from using a field code, the text is highlighted in gray, just like the field code.
If you want the line to extend beyond either end of the text, add spaces when entering the text into the field code. This is useful for creating lines with names under them for signing official documents.
Field codes work in all versions of Word, for both Windows and Mac.
Using the Equation Editor
You can also apply overlining to text using the equation editor. To do so, click the “Insert” tab in your Word document.
In the “Symbols” section of the “Insert” tab, click “Equation”.
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The “Design” tab under “Equation Tools” displays. In the “Structures” section, click “Accent” to access various accents you can apply to the top of the text in the equation. There are two different accents you can use. Select either the “Bar” under “Accents” on the drop-down menu…
…or select the “Overbar” under “Overbars and Underbars”. The “Overbar” produces a slightly longer line above the text than the “Bar”.
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The selected accent displays over the small dotted box in the equation object.
To enter your text, click on the dotted box to select it.
Type your text into the dotted box. The line extends to cover the text as you type.
Click outside of the equation object to view the finished “equation”, or overlined text.
Notice that when entering a hyphenated word or phrase into an equation in the Equation Editor, such as “How-To Geek”, there are spaces before and after the dash. That’s because it’s an equation and Word is treating the dash as a minus sign between two operands. If you would rather not have those spaces (or if you don’t have the Equation Editor installed), the first method above, or the following method, may work better for you.
Adding a Paragraph Border
Applying an overline to text can also be accomplished using paragraph borders. Type the text you want to overline into your Word document and make sure the “Home” tab is active on the ribbon bar. Click the down arrow on the “Borders” button in the “Paragraph” section of the “Home” tab.
Select “Top Border” from the drop-down menu.
The line above the paragraph extends from the left margin to the right margin. However, you can adjust the indents for that paragraph to shorten the line. To do this, you must make the ruler visible. Click the “View” tab.
In the “Show” section of the “View” tab, click the “Ruler” check box so there is a check mark in the check box.
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To change the indents for the paragraph, put the cursor in the paragraph and put your mouse over one of the indent markers on the ruler. For this example, we’ll make the “Right Indent” bigger, shortening the line from the right.
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NOTE: To move the left indent, put your mouse over the small box directly under the two small triangles on the left side of the ruler to move the triangles together. Do NOT move the triangles separately.
Click and drag the indent until the line is the length you want.
Release the mouse button when you’re done moving the indent. The line is now shorter.
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Until Microsoft adds this capability as a regular feature, these methods provide ways around the limitation. They may not be as easy as highlighting text and clicking a single button, or pressing a shortcut key, but they’ll work in a pinch.
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